LightShine Alaska Expense Policy
We want to be good stewards of the donations that come in to the ministry
(Matthew 25:14-30). We need to constantly ask the Lord for His wisdom to be
faithful with His finances. We want to try to be fair to everyone as to
what is and what is not reimbursed. The time in Alaska should be viewed
primarily as a mission assignment given by the Lord not a vacation. You are
going there supported by the hard earned money of faithful Christians that
believe you will make a difference in Alaska; therefore, care should be
given in spending money.
Please look at the airline website before you leave for specific baggage
rules. LightShine will cover the cost of one piece of checked baggage that
is less than 50 pounds. Please check the weight of your piece before you
leave; you will be responsible to pay for overweight or extra bags. For
example, United Airlines charges $100 for bags that are 51 to 70 pounds and
$200 for bags that weigh between 71 to 100 pounds. LightShine will only pay
for a second piece of luggage if it is directly related to a need for the
work that the team is doing (example: special tools). If you have a special
need you can talk to Tom Denlinger about it. Team leaders or in some cases
an assigned team member should pay for all the team's bags on their credit
card during check in at the airport. Please keep all receipts (see section
below about submitting expenses).
In general LightShine will cover the cost of 3 basic meals per day once you
are dropped off at the airport. The team leader or one assigned team member
should use their credit card to pay for meals during the travel time. You
are responsible to pay for snacks outside of regular meal times. LightShine
will make arrangements with your hosts for meals while in Alaska.
Generally, depending on your assignment, during a seven to ten day
assignment we will arrange for no more than 3 meals in restaurants in AK
outside of your flights and time in the airports. We ask that restaurant
costs be held below $15 per person for breakfast, $15 for lunch and $18 for
dinner with tip included in that amount; anything over that is your expense.
In order to be a good witness, we ask that a tip of at least 20% of the bill
Personal trips and travel to the airport
Some team members choose to take personal vacations before or after their
work time in Alaska. LightShine is responsible for food and travel while
the team is together. If you leave your team and assignment you are
responsible for your own food and travel expenses. LightShine will work
with you on scheduling your airline ticket but will not pay for your
transportation to or from the airports while you are on your own. We do
arrange and pay for transportation to the airport according to what is
regularly scheduled for the team but not for those who take personal trips.
If the airline ticket cost increases because of the extra days for a
personal trip, you will be expected to reimburse LightShine for the extra
Special ministry trips
Sometimes a question might arise about reimbursement for personal travel to
places where LightShine has worked in the past or might work in the future.
If you are to be reimbursed for these trips you need to clear it with Tom
Denlinger. These special trips will include ministry related meetings which
Tom will help schedule and plan with your host.
Generally team leaders or in some cases an assigned team member will handle
paying for expenses on a credit card. In order to minimize paperwork we
prefer, if possible, to have one person to handle expenses. Please keep all
receipts and submit them to Jeff Zimmerman for reimbursement at LightShine
Ministries, PO Box 777, Mount Joy, PA 17552.
Clothing and supplies
You are responsible to pay for anything (clothing, rainwear, boots,
supplies, etc.) that you will end up keeping after the trip is over.
In general LightShine does not pay tourist related expenses. We believe we
should not spend money given by supporters to do missionary work on things
related to tourism. We will cover the fuel cost to take the team to a
tourist location. If a host wants to bless a team with a free tourist
activity on your day off that is their gift to the team. LightShine does
not pay for any tourist related fees - including cruises, tours, and hunting
or fishing licenses.
Use of credit cards
If you want to use a personal credit card while in Alaska you should call
your credit card company to tell them about your trip. Some credit card
companies block credit cards from being used far from a home address.